Careers

Job title: Project Coordinator – Zambia Enhanced CBR Response Programme Two
(ZECREP 2.0)
Reporting to: National Coordinator –Cheshire Homes Society of Zambia (CHSZ)
Location: Lusaka, Zambia
Working hours: Full Time
Duration of position: The project is a one year 6 months project (18 Months); the contract will
be for One year renewable till the end of the project.
Start date: 13th January 2025

Purpose of the Job
The Project coordinator’s mission is to maintain and promote the smooth and efficient daily
implementation of the scale up of the “Zambia Enhanced CBR Response Programme” project
two. She/he will provide management, guidance, support and trainings to the project’s partners
and stakeholders, including, partner’s staff, Organizations of Persons with disabilities, Service
Providers and Local Authorities in the implementation of activities.
The Project coordinator line manages the direct project staff, even though they are from other
organizations, and works in close cooperation with administrative staff of the partner
organizations to manage the implementation of project especially ensuring:
i) Liaison with all projects stakeholders, including project partners, service providers, local
authorities and participants at all levels;
ii) Implementation and coordination of operational plans, financial and programmatic
monitoring and reporting according to the project cycle management and PMEL mechanisms
established;
iii) Coordination of communication, documentation and publications.

Job Responsibilities
In close coordination with the National Coordinator and CBR expert within CHSZ, the project
coordinator is responsible for:
• Manage project operations: Develop and maintain productive partnerships with
stakeholders to ensure effective project implementation.
• Lead project planning and reporting: Prepare project plans, monitor progress, and
develop regular reports, reviews, and publications in collaboration with internal and
external stakeholders.
• Contribute to evaluations: Actively support project evaluations, lessons learned, and
the design of new projects to enhance outcomes and relevance.
• Provide guidance to staff: Mentor project officers and Community-Based Rehabilitation
(CBR) focal persons to improve planning, monitoring, reporting, reviews, and
documentation of lessons learned.
• Support strategy development: Assist in revising the yearly project strategy, activity
planning, and budget to align with organizational goals.
• Develop agreements: Collaborate with the National Coordinator, CBR Expert, and
partners to draft and update Memorandums of Understanding (MoUs) for the steering
committee.
• Plan team activities: Create monthly, quarterly, and yearly work plans for team
members and provide ongoing support to ensure timely implementation.
• Manage documentation: Maintain accurate and organized paper and digital archives for
all project activities and records.
• Provide managerial support: Offer guidance to project staff and partners to ensure
activities are implemented effectively and efficiently.

• Facilitate communication:
o Coordinate and guide team relationships with partners and stakeholders.
o Organize, prepare, and report to the Steering Committee, ensuring outcomes are
communicated and terms of reference are developed collaboratively.
o Maintain daily administrative communication between partners, project staff,
and administration.
o Liaise with CHSZ project staff to ensure alignment and collaboration.
o Maintain strong communication with authorities and third parties.
• Coordinate agreements:
o Oversee the development and renewal of contracts between CHSZ and partners.
o Monitor compliance with contracts and propose adjustments as needed.

• Support partners:
o Assist partners in creating and revising activity plans with detailed budgets.
o Monitor the technical relevance of partners’ implementation plans and their
alignment with the project framework.
o Facilitate regular reviews to assess partners’ progress and recommend corrective
actions.
o Provide partners with feedback on financial and operational reports, ensuring
adherence to CHSZ standards and legal frameworks.
o Strengthen partners’ engagement with local, district, and national authorities.

• Oversee financial management:
o Analyse financial reports submitted by partners and ensure compliance with the
budget, timeframe, and CHSZ financial rules.
o Coordinate with the finance team to validate expenditures and propose
adjustments as needed.
o Monitor field-level financial management and provide ongoing advice and
support.
• Ensure data quality: Oversee project data quality and draft reports for the National
Coordinator’s review.
• Facilitate learning: Disseminate evaluations, studies, and reports to staff and partners,
guiding corrective action and ensuring proper documentation.
• Organize key events: Plan and manage major project meetings and events, such as
quarterly/annual reviews and Steering Committee meetings, and document key actions
and outcomes.

PERSON SPECIFICATION
Essential Qualifications:
• CBR background;
• Bachelor’s Degree in Project Management, Development Studies or any other relevant
qualification. A master’s degree will be an added advantage.
Essential other requirements:
• At least three years’ experience in community based rehabilitation
• Experience in working in the community and with volunteers
• Experience in working with multiple stakeholders
• At least 5 years’ experience working in the field of disability, rehabilitation,
development, or social work.
• Experience of developing and managing effective relationships with government
Ministries/Department and other stakeholders.
• Ability to travel within Zambia and ready to work with rural and vulnerable
communities.
• Excellent written and spoken communication skills (English).
• Excellent interpersonal skills.
• Able to work in a team environment.
• Experience in managing institutional donor funds.
• Ability to work independently and ready to work outside normal work hours.
• Good understanding of budgets and financial management.
• Excellent computer knowledge and skills.
How to Apply: Applicant must submit their credentials that is CV and cover letter to
cheshirezambiajobs@yahoo.com Addressed to The National Coordinator and should be sent
before 31th December 2024.